How prevent recipient from seeing Categories assigned to email?

[Guest SecurityMinded]

I JUST LEARNED that recipients of emails I send can see the category(s) I

assigned to the email! This is freaking me out!

 

Imagine I am a psychologist. I create a category for each client. The

category formula is:

 

Last, First Condition First Visit Date

 

e.g.

 

Rodriguez, Alex DRUG ABUSE 4/1/2003

Baldwin, Alec ANGER MNGT 5/3/2006

Ryder, Winona KLEPTOMANIA 11/21/2003

 

Every time I make an appointment or task, I assign it to the client via the

Category in Outlook 2003.

 

BUT...If I send an email and want to assign a category, EVERY RECIPIENT SEES

the category(s) in the Keywords header. How do I NOT have this happen?!

 

e.g. if I send an email to a counseling list serve, but assign a category(s)

because it relates to a client, everyone will see the client's name,

condition,and when they started seeing me.

 

How to prevent this? Is there an answer?

 

I know that bcc's are not seen by others. How can one make 'Categories' like

that?

[Guest neo [mvp outlook]]

I know that Outlook 2007 has inbox rules that let you clear the categories

at time of receive or send of a message. I don't believe this feature

exists in earlier versions, but its worth a peek to be sure.

 

"SecurityMinded" <SecurityMinded@discussions.microsoft.com> wrote in message

news:754F249E-9867-45A3-BA7E-5E524B3C7DBE@microsoft.com...<span style="color:blue">

>I JUST LEARNED that recipients of emails I send can see the category(s) I

> assigned to the email! This is freaking me out!

>

> Imagine I am a psychologist. I create a category for each client. The

> category formula is:

>

> Last, First Condition First Visit Date

>

> e.g.

>

> Rodriguez, Alex DRUG ABUSE 4/1/2003

> Baldwin, Alec ANGER MNGT 5/3/2006

> Ryder, Winona KLEPTOMANIA 11/21/2003

>

> Every time I make an appointment or task, I assign it to the client via

> the

> Category in Outlook 2003.

>

> BUT...If I send an email and want to assign a category, EVERY RECIPIENT

> SEES

> the category(s) in the Keywords header. How do I NOT have this happen?!

>

> e.g. if I send an email to a counseling list serve, but assign a

> category(s)

> because it relates to a client, everyone will see the client's name,

> condition,and when they started seeing me.

>

> How to prevent this? Is there an answer?

>

> I know that bcc's are not seen by others. How can one make 'Categories'

> like

> that?

> </span>

[Guest Diane Poremsky [MVP]]

Why not use Contacts instead? You can link the items to the contacts and use

the activities tab in each contact to view the associated items.

 

--

Diane Poremsky [MVP - Outlook]

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newsreader to msnews.microsoft.com.

 

 

"SecurityMinded" <SecurityMinded@discussions.microsoft.com> wrote in message

news:754F249E-9867-45A3-BA7E-5E524B3C7DBE@microsoft.com...<span style="color:blue">

> I JUST LEARNED that recipients of emails I send can see the category(s)

> I

> assigned to the email! This is freaking me out!

>

> Imagine I am a psychologist. I create a category for each client. The

> category formula is:

>

> Last, First Condition First Visit Date

>

> e.g.

>

> Rodriguez, Alex DRUG ABUSE 4/1/2003

> Baldwin, Alec ANGER MNGT 5/3/2006

> Ryder, Winona KLEPTOMANIA 11/21/2003

>

> Every time I make an appointment or task, I assign it to the client via

> the

> Category in Outlook 2003.

>

> BUT...If I send an email and want to assign a category, EVERY RECIPIENT

> SEES

> the category(s) in the Keywords header. How do I NOT have this happen?!

>

> e.g. if I send an email to a counseling list serve, but assign a

> category(s)

> because it relates to a client, everyone will see the client's name,

> condition,and when they started seeing me.

>

> How to prevent this? Is there an answer?

>

> I know that bcc's are not seen by others. How can one make 'Categories'

> like

> that?

> </span>

[Guest dlw]

Or, use outlook only as an email client, and use something a little more

secure for patient management, or whatever confidential activity you are

tracking.

 

"SecurityMinded" wrote:

<span style="color:blue">

> I JUST LEARNED that recipients of emails I send can see the category(s) I

> assigned to the email! This is freaking me out!

>

> Imagine I am a psychologist. I create a category for each client. The

> category formula is:

>

> Last, First Condition First Visit Date

>

> e.g.

>

> Rodriguez, Alex DRUG ABUSE 4/1/2003

> Baldwin, Alec ANGER MNGT 5/3/2006

> Ryder, Winona KLEPTOMANIA 11/21/2003

>

> Every time I make an appointment or task, I assign it to the client via the

> Category in Outlook 2003.

>

> BUT...If I send an email and want to assign a category, EVERY RECIPIENT SEES

> the category(s) in the Keywords header. How do I NOT have this happen?!

>

> e.g. if I send an email to a counseling list serve, but assign a category(s)

> because it relates to a client, everyone will see the client's name,

> condition,and when they started seeing me.

>

> How to prevent this? Is there an answer?

>

> I know that bcc's are not seen by others. How can one make 'Categories' like

> that?

> </span>